Friday, May 16, 2008

Why to delegate tasks?

There are several possible reasons for delegation of tasks:
  1. You don't know how to complete the task,
  2. You know how to complete the task, but someone could finish it sooner and better,
  3. You don't like working on that task,
  4. You don't have the time for that task,
  5. It is cheaper if someone else do it,
Some of this reasons we are aware of and we delegate tasks without thinking. For example when we are in legal trouble, we don't hesitate to ask or hire a lawyer. Lawyer know how to complete the task, and it is probably cheaper to hire a lawyer than to pay $100k penalty or even to go to prison.

On the other hand, usually we don't delegate regularly. We usually delegate in the case of emergency. I believe that we could delegate far more than we do. Decision process of whether you should delegate or not could look like this.
  • Calculate the price of task if you have to do it.
    For example, you have a lawn that should be mowed. You have a low cost lawn mower and using it you could mow your lawn for 2 hours. Your pay per hour is 15$. Than the cost of you doing it is 30$+amortization of your lawn mower.
  • Calculate the price of task if someone else is going to do it
    For example, The Lawn Mower corp. could mow your lawn for one hour, charging you 25$ per hour.
  • Find out what is cheaper!
    In this example it is cheaper to hire The Lawn Mower corp. 25$ vs. 30$+amortization of your lawn mower. In that case you don't even need to have a lawn mower, and you can do something more purposefully with that money.
Of course, another part of the equation would be the pleasure for mowing your lawn. Don't delegate a tasks that you enjoy doing just for couple of dollars.

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